Letter Example

Your new cleaning business will benefit greatly from the speediness of ready to use forms and templates. When you are starting with a new business client, you will only have to open a template and complete it, saving time and helping you respond more quickly to requests. If you have not already, create templates to help your business run smoothly and more professionally.

An agreement form should include everything that has to be settled before you can start working, and if you do not already have one, it will be tiring to write one up for each situation. The cleaning service agreement is a type of contract that should settle the access you are allowed on the property, what your services will be limited to, and it should include any and all contact and company details. Copies of each agreement should be kept by both parties for future reference.

It will help you to look at other cleaning business agreement forms to help you decide what to include in yours. Once these specifics are settled, you will not have to worry about them later. They should also include any insurance details, in case of any damage while the cleaning is being done, as well as how the payments are to be settled.

Create your forms using a word processor, and save them for when you need them. You can adjust them for each situation. For example, you will need records of all of your client's contact details. If you have one form for this, you will know how to read it.

You should also keep forms handy for keeping track of your cleaning supplies. This will help you figure out just what to buy. When you know what cleaning supplies to buy, you will save money by purchasing these supplies in bulk. Keep note of which properties have their own cleaning equipment and which will expect you to bring your own. This way, you will know just what you are going to need and how soon you are going to have to buy more of it. If you keep your business in order, you will have less work to do to keep it in shape.

Standard letters will help you deal with your clients in a timely manner. You will not have to write up new letters and responses every time, and it will only take you a few minutes to get everything you need into a letter. All you will have to do is press send, or print the letter. State your contact information in the top right corner of each letter, and scan your signature at the bottom. If your contact information is kept up to date, your letters will always be useful.

Salaries and paychecks for your cleaning staff should be tracked with forms. Everything should be backed up on your computer with a flash drive or external hard drive. Also keep any cleaning employee contracts in a safe place so you will not run into any legal issues. Every detail should be accounted for so there are no surprises.

Once you have settled all of your standard letters and forms, you will be able to run your business with a lot less clutter and easier paperwork.

Letter Example

Letter Example: Formats

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